Session dates and times

Poster sessions and arts and design exhibit

2-5 p.m. Friday, April 26

Poster Session A:  1-2 p.m.
Poster Session B: 2-3 p.m.
Poster Session C: 3-4 p.m.
Poster Session D: 4-5 p.m.
Arts & Design Exhibit 1-5 p.m. 

University Credit Union Center
Enter building at Northeast entrance
All Conference activities including presenter check-in are on the main floor of the Center. 

Oral sessions

1-4:30 p.m. Saturday, April 27

Session 1:  1-2:30 p.m.
Session 2:  3-4:30 p.m.
Wellman Hall 
Conference headquarters at Wellman Hall, Room 107

Presentation day instructions for presenters:

Posters

Check in: Please try to arrive no later than 10-15 minutes before your session starts.  If you arrive after the session starts - your badge and lanyard will still be there for you at the check in tables! 

• Check in at the north east entrance of the University Credit Union Center.  All conference activities including presenter check in will be on the main floor (lower level).  If you enter from street level, go downstairs.  Enter from street level if you need the elevator and take the left corridor to proceed to the south west corner.  Pick up your badge and lanyard at the check-in tables (north wall of main floor.)
• Session changeover:  Each session uses the same set of poster boards. Announcements will be made to signal when it is time for the presenters of the session that is ending to take down their posters and for the presenters of the session that is starting to put theirs up.  Pins will be provided on the poster boards.  
• Faculty moderators and certificates: A faculty moderator will present you with your certificate of participation at your session. If for some reason you do not receive your certificate from a faculty moderator, please inform the URC Staff at the info table so we can make sure you get your certificate and so you are not recorded as a "no show"!   
• Support your colleagues:  Visit the Arts and Design Exhibit, other poster sessions and attend the oral sessions!  

Orals

• Check in: Presenter Check in will take place from 12:00 - 12:45 p.m.  in Room 107 Wellman Hall.  Pick up your badge and lanyard.
• Presentation technology: Your presentation needs to be ready to play from Google Slides.  If you initially designed the slide show in another application, upload it and test in Google slides before you come to present.  There could be format issues to fix.  There will already be a laptop hooked up in the room.  
• Using Google Chrome you will log into your Google account and play your slide presentation from there (all presentations must be played from the laptop browser) and then log out from your Google account when done. 
• Support your colleagues: Oral presenters are expected to remain during the entire session.  We encourage you to attend the other session as well!  
• Faculty moderators and certificates:  There will be a faculty moderator in each room with a "2-minute" sign to signal when 10 or so minutes will be up so there will be time for questions from the audience.  The Moderator will hand each presenter their certificate at the end of the session. 

Poster Printing Information
 

Poster printing information was emailed to all poster presenters.  You can also find the poster printing instructions on this PDF: 

POSTER PRINTING INSTRUCTIONS PDF

Reminders:

Deadline:  April 15, 2024
Poster size:  48"wide x 36"high (most common orientation, but you can also chose portrait - 36"wide x 48" high.)

You can not use the UC Davis official seal but you can use the UC Davis wordmark. 

How to register and submit an abstract

STEP 1:  Review eligibility, guidelines and policies

Who can participate

• UC Davis undergraduate students conducting research from any academic field under the guidance of a UC Davis faculty member. It is the student's UC Davis faculty sponsor who will approve or reject the abstract so share your desire to present with your faculty sponsor (primary investigator, faculty mentor) before you begin submission process!
  Abstracts can be "promissory abstracts." It is not necessary to have results to submit your abstract or present in the conference.  
• UC Davis undergraduate students who participate in research at a National Lab (Los Alamos, Bodega Bay, Lawrence Livermore) under faculty guidance.
• UC Davis undergraduate students who participate in research at another campus
  (e.g., summer research programs) under faculty guidance. However, they must also receive a UC Davis faculty member's approval to be a conference presenter. Email the Undergraduate Research Center for more information.
• Students can be recent UC Davis graduates (fall 2023 or winter 2024 graduates) as long as they have not started post-baccalaureate study and the research they are presenting was conducted during the current academic year, as an undergraduate student, under the supervision of a UC Davis faculty member.

Presentation formats  

Only one abstract may be submitted and only one presentation format may be selected.  We are not able to accommodate more than one presentation per presenter.  We recommend discussing with your faculty sponsor for a recommendation of which format would be best for your presentation. 

Poster: Each presenter is assigned a time slot and section of board to display a poster with their research, scholarship or creative activity. During the poster session, the presenter stands next to their poster and engages with attendees by presenting their research, project details and answering questions about their project. Each poster session lasts approximately 60 minutes. Poster sessions take place on Friday afternoon, April 26.

Arts and design exhibit: Presenters showcase their art or design projects. These exhibits can be visual or interactive art, including paintings and sculptures, or can be design projects, including fashion design or displaying a prototype. Presenters stand next to their art and design exhibits and interact with the audience attending the session. The art and design exhibits remain set up for the entire conference time Friday, April 26.

Oral and performing arts: Presenters have a total of 15 minutes (including any Q&A) to present their research, scholarship or creative activities. Oral presentations are typically presented using PowerPoint or similar software. The performing arts includes presentations such as showing a student-created film or performance video. The performing arts presentations must also remain within the 15-minute time limit. Oral and performing arts presentations take place  Saturday, April 27.  Both orals and performing arts presentations are in rooms in Wellman Hall in the afternoon. 

Team presentations

In recognition that research can be a collaborative process, students undertaking research as part of a team may co-present (e.g. Senior Design Teams.) 

The co-presenters must be undergraduate students who plan to be at the conference and participate in the presentation (i.e. do not list your professor, graduate students or other people who are involved in the research but will NOT be presenting at the conference.)

Each presenter must complete their own separate registration using the online registration form by the deadline and obtain the faculty member's approval. The registration form provides fields for each presenter to enter their co-presenters names and emails.  

• Each team registration must contain the same title and abstract.

Poster team presenters:

• Poster teams may have a maximum of four presenters.
• Poster teams share a single poster.

Oral team presenters:

• Oral teams may have a maximum of six presenters.
• Each oral presenter is allotted their own 15-minute period to present and take questions. (e.g., a team of three should be prepared to give a 45-minute presentation.)

Conference participation

Student presenters (orals and posters) must attend one mandatory conference preparation and information session in March.  Information sessions are available in online format.  Arts and design exhibitors attend a separate preparation session.  

All student presenters are strongly encouraged to promote collegiality and support their peers by attending other presentations.  

STEP 2:  Review abstract submission info

The abstract submission and registration information are entered on the same online form.  

Priority deadline: 11:59 p.m. Feb. 9. Applicants with completed, approved abstracts by the priority deadline are registered to present at the Conference.  

Final deadline:11:59 p.m. Feb. 19. Applicants with completed, approved abstracts are registered to present as space allows. No applications are accepted after the final deadline. 

 Abstract submission requirements:

• Abstract titles: Abstract titles should use Title Case and be no more than 200 characters. Titles should be entered exactly as you would like it to appear in conference materials. Include appropriate use of italics, accents, superscripts, subscripts and special characters for your discipline.  
• Abstract: The abstract should be 150-200 words. It needs to be entered as a single-spaced paragraph with the text exactly as you would like it to appear in conference materials. Include appropriate use of italics, accents, superscripts, subscripts and special characters for your discipline. Do NOT include citations.  
• Approval: After an application is completed with an abstract submission, an email is sent to the faculty sponsor designated on the application. This email provides the faculty sponsor with a link to review and approve the abstract. 

Once approved, the abstract is considered final. There are no opportunities to make edits once it is approved by your faculty sponsor. 

Register and submit abstract (CLOSED)

Check in information

Poster presenters:  Please check in at least 15 minutes before your session at the registration tables, Northeast entrance of the University Credit Union Center to receive your conference badge.
Oral presenters:  Please check in between noon and 12:50 p.m. in Wellman Hall, Room 115 (room subject to change).  
Arts and design exhibitors:  You may arrive early (any time after 10 a.m.) to set up and you must be set up by about 1:30 p.m. Your check in location is at the information table on the University Credit Union Center main floor. Badges, printed materials and supplies are provided by Undergraduate Research Center.