Guidelines and Policies Governing Student Participation for 2018 UC Davis Student Presenters

Who can participate:

  • UC Davis undergraduate students conducting research from any academic field under the guidance of a UC Davis faculty member.
  • UC Davis undergraduate students who participate in research at a National Lab (Los Alamos, Bodega Bay, Lawrence Livermore) under faculty guidance.
  • UC Davis undergraduate students who participate in research at another campus
    (e.g., summer research programs) under faculty guidance. However, they must also receive a UC Davis faculty member's approval to be a conference presenter.
  • Students can be recent UC Davis graduates (Fall 2017 or Winter 2018 graduates) as long as s/he has not started post-baccalaureate study and the research s/he is presenting was conducted during the current academic year, while an undergraduate student, under the supervision of a UC Davis faculty member.

How to apply for the conference:

URC participants must complete the following by the Registration deadline:  

  1. Complete the URC online registration form and abstract.
  2. Your registration is not complete until an e-mail is received from your faculty sponsor stating that your submission has been reviewed and that it meets conference guidelines.

Apply Now button to link to registration site to apply to URC conference

Heading in red text stating Presenting as a team

In recognition that research can be a collaborative process, students undertaking research as part of a team may co-present (e.g. Senior Design Teams). 

The presenters must be undergraduate students who plan to be at the conference and participate in the presentation (i.e. do not list your professor, graduate students or other people who are involved in the research but will NOT be presenting at the conference).

Each presenter must complete the online registration form themselves by the deadline and obtain the faculty member's approval.

  • Each registration must contain the same title and abstract.

POSTER TEAM PRESENTERS:

  • Poster teams may have a maximum of 4 presenters.
  • Poster teams will share a single poster

ORAL TEAM PRESENTERS:

  • Oral teams may have a maximum of 6 presenters.
  • Each oral presenter will be allotted their own 15 minute period to present and take questions. (e.g., a team of three should be prepared to give a 45-minute presentation)

Conference participation:

Student presenters must attend one Mandatory Conference Preparation & Information Session to be held in March:

The following Sessions will take place in the Multipurpose Room, Student Community Center

Monday, March 12, 2018, 9:00 a.m. - 9:50 a.m.
Monday, March 12, 2018, 10:00 a.m.- 10:50 a.m.
Tuesday, March 13, 2018, 12:10 p.m. - 1:00 p.m.
Tuesday, March 13, 2018, 1:10 p.m.- 2:00 p.m.
Wednesday, March 14, 2018, 3:10 p.m. - 4:00 p.m.
Wednesday, March 14, 2018, 4:10 p.m. to 5:00 p.m.
Thursday, March 15, 2018, 11:00 a.m. - 11:50 a.m.
Thursday, March 15, 2018, 12:10 p.m. to 1:00 p.m.
Friday, March 16, 2018, 12:10 p.m. - 1:00 p.m.
Friday, March 16, 2018, 1:10 p.m. to 2:00 p.m.

The following Session is for ART EXHIBITORS ONLY in Room 2300, Student Community Center

TBA

A special Information Session will be held for Arts Exhibit Presenters (only):

  • TBA

FAQs

What if my research is not complete?

Research projects may still be "in progress" at the time of abstract submission to the conference. It is not necessary to have final results or conclusions at the time of presentation.

Can I submit more than one abstract?

No. Each UC Davis undergraduate may submit one (1) abstract for consideration in the conference. Multiple abstract submissions will not be accepted for consideration. However, you may wish to submit your abstract to the National Conference on Undergraduate Research.

Can I have a co-presenter?

In recognition that research can be a collaborative process, students undertaking research as part of a team may co-present (e.g. Senior Design Teams). 

The presenters must be undergraduate students who plan to be at the conference and participate in the presentation (i.e. do not list your professor, graduate students or other people who are involved in the research but will NOT be presenting at the conference).

Each presenter must complete the online registration form themselves by the deadline and obtain the faculty member's approval.

  • Each registration must contain the same title and abstract.

POSTER TEAM PRESENTERS:

  • Poster teams may have a maximum of 4 presenters.
  • Poster teams will share a single poster

ORAL TEAM PRESENTERS:

  • Oral teams may have a maximum of 6 presenters.
  • Each oral presenter will be allotted their own 15 minute period to present and take questions. (e.g., a team of three should be prepared to give a 45-minute presentation)
Can I submit both an Oral and a Poster presentation?

No. Due to the popularity of the Conference, the organizers and the budget can only support one entry per person.

Can I submit the same abstract that I submitted to another conference?

Yes, however you need to consult with your faculty sponsor. In many cases, you will want to update the abstract by adding or changing information as the research progresses.

What is an oral presentation?

An oral presentation is a 12 minute talk followed by 3 minutes of questions and answers. You will be speaking in front of a seated audience.

What is a poster presentation?

A poster presentation is a visual presentation of your work where you will interact with conference participants one-on-one in a large group setting.

What is the Arts Exhibit?

The arts exhibit is the venue for undergraduates to display arts or design work where you will interact with conference participants one-on-one in a large group setting. The exhibit may include pieces such as paintings, sculptures, quilts, garments, textiles, prints, photographs, etc. and would display best in a 3D environment rather than displayed on a flat poster.

Can I attend part of the conference?

No. Student presenters are expected to participate in the entire conference, on both days. Students must be physically present.

What if I cannot attend one of the mandatory information sessions?

Please make arrangements with the Conference Chair to set up an appointment to ensure that you receive this important information in a timely manner.