Guidelines and Policies Governing Student Participation for 2017 UC Davis Student Presenters

Who can participate:

  • UC Davis undergraduate students conducting research from any academic field under the guidance of a UC Davis faculty member.
  • UC Davis undergraduate students who participate in research at a National Lab (Los Alamos, Bodega Bay, Lawrence Livermore) under faculty guidance.
  • UC Davis undergraduate students who participate in research at another campus
    (e.g., summer research programs) under faculty guidance. However, they must also receive a UC Davis faculty member's approval to be a conference presenter.
  • Students can be recent UC Davis graduates (Fall 2016 or Winter 2017 graduates) as long as s/he has not started post-baccalaureate study and the research s/he is presenting was conducted during the current academic year, while an undergraduate student, under the supervision of a UC Davis faculty member.

How to apply for the conference:

URC participants must complete the following by the Registration deadline:  

  1. Complete the URC online registration form and abstract
  2. Your registration is not complete until an e-mail is received from your faculty sponsor stating that your submission has been reviewed and that it meets conference guidelines.

Apply Now button to link to registration site to apply to URC conference

Heading in red text stating Presenting as a team

In recognition that research can be a collaborative process, students undertaking research as part of a team may co-present (e.g. Senior Design Teams). 

POSTER TEAM PRESENTERS:

  • Poster presenters will present a single poster as a group, though you may be divided into subgroups at our discretion. 
  • Teams may have a maximum of 4 presenters.
  • Designate one member of your team to submit the abstract and this person will enter the names of other presenters in the online registration form. 
  • The listed presenters should only be those undergraduate students who plan to be at the conference and will participate in the presentation (i.e. do not list your professor, graduate students or other people who were involved in the research but will NOT be presenting at the conference).
  • The team must obtain the faculty sponsor’s approval via online registration by the deadline date. 

ORAL TEAM PRESENTERS:

  • Each presenter must complete the online registration form by the deadline and obtain the faculty member's approval.
  • You must notify Conference Chair Tammy Hoyer with the preferences for presentation format and order of presenters.  Oral presentation blocks are 15 minutes (approximately 12 minutes talk and 3 minutes for questions).  Indicate whether your entire team will present in this 15 minute block or if you will need more than one block to present as a team (up to one block per team member). 
  • Teams may have a 2-6 researchers per oral session.

Conference participation:

Student presenters must attend one Mandatory Conference Preparation & Information Session to be held in March:

The following Sessions will take place in the Multipurpose Room, Student Community Center
The following Sessions will take place in the Multipurpose Room, Student Community Center
Tuesday, March 14, 2017, 2:10 p.m. - 3:00 p.m. or 3:10 p.m.- 4:00 p.m.
Wednesday, March 15, 2017, 12:10 p.m. - 1:00 p.m. or 1:10 p.m.- 2:00 p.m.
Thursday, March 16, 2017, 3:10 p.m. - 4:00 p.m. or 4:10 p.m. to 5:00 p.m.
Friday, March 17, 2017, 11:00 a.m. - 12:00 p.m. or 12:10 p.m. to 1:00 p.m.

A special Information Session will be held for Arts Exhibit Presenters (only):

  • TBA

FAQs

What if my research is not complete?

Research projects may still be "in progress" at the time of abstract submission to the conference. It is not necessary to have final results or conclusions at the time of presentation.

Can I submit more than one abstract?

No. Each UC Davis undergraduate may submit one (1) abstract for consideration in the conference. Multiple abstract submissions will not be accepted for consideration. However, you may wish to submit your abstract to the National Conference on Undergraduate Research.

Can I have a co-presenter?
Team Presentations

In recognition that research can be a collaborative process, students undertaking research as part of a team may co-present (e.g. Senior Design Teams).  Designate one member of your team to submit the abstract and this person will enter the names of other presenters in the online registration form.  The listed presenters should only be those undergraduate students who plan to be at the conference and will participate in the presentation (i.e. do not list your professor, graduate students or other people who were involved in the research but will NOT be presenting at the conference). The team must obtain the faculty sponsor’s approval via online registration by the deadline date. 

Poster presenters will present a single poster as a group, though you may be divided into subgroups at our discretion.  Teams may have a maximum of 4 presenters.

Oral presenters should email Conference Chair Tammy Hoyer with their preferences for presentation format and order of presenters.  Oral presentation blocks are 15 minutes (approximately 12 minutes talk and 3 minutes for questions).  Indicate whether your entire team will present in this 15 minute block or if you will need more than one block to present as a team (up to one block per team member).  Teams may have a maximum of 6 presenters.

Can I submit both an Oral and a Poster presentation?

No. Due to the popularity of the Conference, the organizers and the budget can only support one entry per person.

Can I submit the same abstract that I submitted to another conference?

Yes, however you need to consult with your faculty sponsor. In many cases, you will want to update the abstract by adding or changing information as the research progresses.

What is an oral presentation?

An oral presentation is a 12 minute talk followed by 3 minutes of questions and answers. You will be speaking in front of a seated audience.

What is a poster presentation?

A poster presentation is a visual presentation of your work where you will interact with conference participants one-on-one in a large group setting.

What is the Arts Exhibit?

The arts exhibit is the venue for undergraduates to display arts or design work where you will interact with conference participants one-on-one in a large group setting. The exhibit may include pieces such as paintings, sculptures, quilts, garments, textiles, prints, photographs, etc. and would display best in a 3D environment rather than displayed on a flat poster.

Can I attend part of the conference?

No. Student presenters are expected to participate in the entire conference, on both days. Students must be physically present.

What if I cannot attend one of the mandatory information sessions?

Please make arrangements with the Conference Chair to set up an appointment to ensure that you receive this important information in a timely manner.