General Information

Eligibility

  • Students must be in good academic standing.
  • Applicants must be registered students at the time of application and at the time of travel.
  • Travel must take place during the current academic year (September 1 through August 30).
  • Applicants must include proof of acceptance to the conference. If proof of acceptance is still pending at time of application, students may provide proof of submission.

Application Procedure

Fillout the application form. You will be asked to upload your abstract, transcript, confirmation of acceptance to conference (if not yet available, proof of submission) and a Letter of Support as instructed on the application. This is a competitive award.  Proposals will be reviewed by the applicant’s specific College awards committee, which will rank the applications.  Awards will be distributed by the URC on the basis of these rankings and availability of funds. 

Team Presentations

We will consider team applications (where all authors are presenting same abstract) but any award would be split equally among the team members.  To apply as a team, each team member must submit their own application and indicate the full name of any team members.  Write the short essay portions from the perspective of the team.  Most nationally and internationally recognized meetings do not allow team presentations and a single representative is generally expected to present as the first author for the abstract.

Award Budget

  • Maximum award for out-of-state travel is $500.
  • Maximum award for in-state travel is $250.
  • Only one award per student per academic year (September 1 through August 30) will be awarded.
  • Teams will split the award (up to $500 total) equally among the presenting members.   
  • Any travel expenditure allowable under the UC Davis Policy and Procedure Manual on the Travel Expense Voucher is reimbursable up to the award amount.
  • Only one award will be granted per student per academic year (September 1 through August 30). 

Expectations of Awardees

Upon completion of travel awardees must complete and submit a Travel Summary Form and Expense Report. Failure to complete these reports may result in rescinding of funds.

Any questions concerning the Undergraduate Travel Awards or the application process may be directed to Tammy Hoyer, Assistant Director, Undergraduate Research Center, tahoyer@ucdavis.edu, (530)752-3390.

Travel Reimbursement Information

Funds are disbursed to the sponsoring faculty member (must be UC Davis faculty) who will be responsible for handling travel reimbursements.  Reimbursements will be processed by the finance staff in the faculty sponsor's department.

Please review our Student Travel Tips for Reimbursements page for tips to ensure a smooth process for your travel expense reimbursements should you receive a Travel Award.